Governance Camp Session Proposal Guide and Requirements

Your Voice Belongs at Camp!

We’re looking for sessions and demos that highlight what’s working in Texas Public Schools, specifically policy and programs that elevate Student Voice, strengthen student achievement, and inspire action through innovative governance practices. Share your success stories, real-world lessons, and new ideas that can spark fresh thinking that helps boards lead with the purpose of shaping the next chapter of public education.

This resource outlines the information and materials you’ll need to complete your formal session submission.

Submissions Are Now Open

• Closing Date: Nov. 1, 2026, 11:59 p.m. (CT)*
  *Please note, the submission window closes much earlier than in previous years
• Conference Dates: Mar. 3-6, 2027

If your submission is accepted, you will be notified via email in early January 2027.

Submission Guidelines

• No more than two (2) applications per school district or organization will be eligible for consideration, per session type.
• All proposed content leaders must be listed. "To Be Determined" or blank placeholders for panelists or co-presenters will not be accepted. (Student Names Not Collected)
• Sales and/or vendor submissions will NOT be accepted.
• Educational, neutral, and free of commercial motivation or intent.
• Include at least one (1) TEA Registered Provider* (Not applicable for District Demonstrations) 

*Submissions are strongly encouraged to include at least one TEA Registered Provider. Submissions without a provider may receive lower priority for acceptance. For accepted Student Voice 45-minute sessions, TASB may be able to pair the district with a registered provider if the session meets SBOE requirements. Provider pairing and credit are not guaranteed, and sessions that do not offer credit may have lower attendance.

General Form Questions

Session Title

• 100-character limit including punctuation and spaces.
• Aim for a concise, engaging title between 6 and 12 words.
• Use AP Style title case (capitalize principal words and proper nouns).

Session Description

• 700-character limit including punctuation and spaces.
• Craft a clear and compelling description between 65-100 words. 
• Highlight the session’s focus, key takeaways, and relevance for a board audience.

Content Categories

(Not applicable to Student Inspired District Demonstration) 

Content in the description should focus on developing the knowledge or skills of trustees in any of the themes of the Framework for School Board Development.

• Vision and Goals 
• Systems and Processes
• Progress and Accountability
• Advocacy and Engagement*
• Synergy and Teamwork

*Must meet the Best Practices for Meeting SBOE Training Content Requirements

Session Formats

(Not applicable to Student Inspired District Demonstration) 

Adult learners prefer to engage in self-directed learning, and that philosophy drives the Governance Camp approach to conference programming.

• Open Discussion: Moderator-facilitated, in-depth conversation with participants serving as key contributors around a specific issue or topic concerning education.
• Panel: Moderator-led discussion with experts in the field with an opportunity for audience Q&A.
• Presentation: Formal presentation by an expert, often featuring a visual component (e.g., PowerPoint) designed to inform the audience about a specific issue or topic and demonstrate key components of a particular education approach.

Has this session been presented before?

• If yes, which event(s)?

How are students involved in this session or demo?

(Not applicable to Leadership and Governance Sessions)

• Clearly describe how students will lead, co-present, or play an active role in the session.
• Be specific about what students will do during the presentation or demo and explain how their participation and perspectives will strengthen the topic and its impact on School Board Trustees.

Standard Set & AV

• List any special setup or AV requirements that differ from the standard set. (requested changes not guaranteed)

Student Inspired District Demonstration Example

(Applicable only to District Demonstrations) 

• Be prepared to upload any photos, videos, or supporting files that showcase the project or program. 
• Accepted Files: PDFs, Videos, Images, PNG, ZIP, PowerPoint, JPEG, and MP4 accepted (up to 5 GB).

Submitter Contact Information

• Company/Organization/ISD
• Job Title
• Phone Number and extension

Presenter Agreement Signature

• Confirm that you have read, understand, and accept the Presenter Agreement.
• If multiple presenters (chaperones) are listed, select one Primary Presenter (chaperone).

Presenter and Chaperone Information

Provide the following information for each person added:

• Governance Sessions: Maximum of five (5) presenters in program.
• Student Voice Sessions and Demonstrations: Maximum of two (2) chaperones (not listed in the program; do not include student information).
• Required Information:
  • First and Last Name
  • Email Address
  • Direct Phone Number (including extension)
  • Mobile Phone (for onsite communication only)
  • Company Type (select one):
    • Texas Public School District
    • TASB Employee
    • Organization/Company
  • Job Title [Rank or Role] of [Department or Function] ex. Director of Education, Chief Advisor of Accountability
• Is this individual a TEA Provider? (Not Applicable to District Demonstrations)
  • If yes, provide the TEA provider number and expiration date.

Contact Definitions

• Submitter/Primary Contact: The individual completing the application. Responsible for communicating session details and updates to all presenters. This person is the main contact TASB will communicate with and may or may not be a presenter.
• Primary Presenter: The individual responsible for leading the presentation, moderating a panel, or delivering the core content and engaging with the audience during the session.
• TEA Provider: An individual approved as a registered provider for CEC through the TEA. May also serve as the primary presenter or a co-presenter. *Must be present during session
• Co-presenter: An individual or team of supporting speakers or panelists who contribute to the presentation by sharing specific insights, examples, or sections of content alongside the primary presenter.
• Chaperones: Accompanies and supervises student participants during the conference, ensuring their safety, appropriate conduct, and active engagement in conference activities.

Helpful Resources

• Presenter Agreement 
• Best Practices for Meeting SBOE Training Content Requirements 
• TASB’s TEA Provider Application Guide 
• TEA Provider Application
• Event Terms and Conditions  

Have a submission question? Email events@tasb.org.