TRS Extends Penalty Fee Grace Period

May 18, 2021 • Karen Dooley

TRS Extends Penalty Fee Grace Period

Districts will be relieved to learn that the Teacher Retirement System (TRS) has decided not to assess penalty fees beginning with September 2021 for filing late reports.

After receiving feedback from Texas Reporting Employers (REs), TRS executive management has decided to implement a 14-calendar-day penalty fee grace period from the due date for both Regular Payroll and Employment After Retirement reports, effective for report periods September 2021 to August 2022.

During the 2021 fiscal year, which began September 2020, there was a one-month grace period on penalty fees which allowed employers additional time to resolve errors and bring reports to complete status.

Below is the FY 2022 report due date and penalty fee grace period deadline schedule.

Report Month

Regular Payroll Report and TEXNET Due Date

Regular Payroll Grace Period Deadline

Employment after Retirement Report and TEXNET Due Date

Employment after Retirement Grace Period Deadline

September 2021

Oct. 6, 2021

Oct. 20, 2021

Oct. 8, 2021

Oct. 22, 2021

October 2021

Nov. 5, 2021

Nov. 19, 2021

Nov. 10, 2021

Nov. 24, 2021

November 2021

Dec. 6, 2021

Dec. 20, 2021

Dec. 10, 2021

Dec. 23, 2021*

December 2021

Jan. 6, 2022

Jan. 20, 2022

Jan. 10, 2022

Jan. 24, 2022

January 2022

Feb. 4, 2022

Feb. 18, 2022

Feb. 10, 2022

Feb. 24, 2022

February 2022

Mar. 4, 2022

Mar. 18, 2022

Mar. 10, 2022

Mar. 24, 2022

March 2022

Apr. 6, 2022

Apr. 20, 2022

Apr. 8, 2022

Apr. 22, 2022

April 2022

May 6, 2022

May 20, 2022

May 10, 2022

May 24, 2022

May 2022

June 6, 2022

June 20, 2022

June 10, 2022

June 24, 2022

June 2022

July 6, 2022

July 20, 2022

July 8, 2022

July 22, 2022

July 2022

Aug. 5, 2022

Aug. 19, 2022

Aug. 10, 2022

Aug. 24, 2022

August 2022

Sept. 6, 2022

Sept. 20, 2022

Sept. 6, 2022

Sept. 20, 2022

*The November 2021 ER penalty fee deadline falls on a state holiday, December 24, 2021, so the deadline is on the previous business day.

TRS has stated the penalty fee grace period will not be extended beyond August 2022. Reports for the 2023 fiscal year (FY 2023), which begins September 2022 must be completed by the due date to avoid penalty fees. TRS is continuing to prioritize defects impacting reporting and will address as many as possible before the grace period ends.

Penalty fees for late reports were originally scheduled to be effective with January 2018 reports. However, due to ongoing efforts to transition to the new employer reporting system, TRS decided not to implement penalty fees for 2017–2018 school year, and instituted grace periods for subsequent years.

Fees can be substantial so it’s important for districts to submit reports in a timely manner. Penalty fees accrue for each business day the report is not at a “Complete” status after the due date and is based on the number of TRS eligible members reported on the May report for the previous school year. The late fee is not to exceed $1,000 per business day, for each business day that a required employer report is late. There is a cap of $25,000 per report month on the late fees for each report.


Karen Dooley is a senior HR consultant at TASB HR Services. Send Karen an email at karen.dooley@tasb.org.


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Tagged: "Teacher retirement", "Teacher Retirement System", TRS