Personnel Records

Accurate records management for school employment records will help the school district in countless ways, including proper employee compensation, effective human resources practices, and compliance with open records requirements.  The following resources relate to the retention of school personnel records.

Related Policies

Your local school board policy manual contains TASB's (LEGAL) reference policies and board-adopted (LOCAL) policies.  Your district may also have relevant administrative regulations.  For more information on personnel records, see district policy and regulations at the following codes:


DBA Credentials and Records


TASB Resources

  • TASB Legal Services' article FACTA and School Districts (odf) discusses school district's obligation to protect and safely dispose of certain employee credit reports.
  • The TASB HR Library, available behind myTASB for members of HR Services, collects information and resources on Personnel Records, such as a sample form authorizing release of information; a checklist for the contents of a personnel file; and information on records retention, including electronic records.  In addition, under the heading HR Department, the HR Library includes information on required reports and a sample personnel action request.
  • For information relating to records retention, see eSource at Business – Records Management.
  • For information relating to the Texas Public Information Act (PIA), see eSource at Community – Public Information Act.

Other Resources

  • The Texas State Library and Archives Commission Records Management Publications for Local Governments Website includes links to records retention schedules, forms, and other records management documents.  For information on retention of personnel records, refer to state schedules SD (for school districts) and GR (for all local governments).