Records Management

The volume of paperwork and electronic data stored at a public school district can be staggering. The following are resources related to records retention and destruction.

TASB Resources

  • TASB Legal Services' Electronic Records: Legal Issues and Best Practices, available for sale in the TASB Store, is a full-length legal outline exploring a school district’s options for managing electronic records in compliance with the Local Government Records Act and related rules established by the Texas State Library & Archives Commission.
  • TASB HR Library, available behind myTASB for members of HR Services, offers a Sample Records Retention Schedule listing minimum retention periods that incorporates schedules established by the Texas State Library & Archives Commission for records commonly placed in personal and payroll files, available in the HR Library as a resource for members.
  • For information on the Texas Public Information Act, see eSource at Community – Public Information.
  • For information about requests for records by an individual board member, see Governance – Board Roles and Responsibilities.

Other Resources

  • The Texas State Library and Archives Commission (TSLAC) website includes links to records retention schedules, forms, online training, and other records management resources.
  • The TSLAC Local Schedule GR is the records retention schedule that applies to records common to all local governments, including school districts. 
  • The TSLAC Local Schedule SD is the records retention schedule that applies to records specific to school districts, like student academic, health, and discipline records.
  • The TSLAC Local Schedule EL is the records retention schedule that applies to election and voter registration records, and records of candidacy and campaign finance.
    The TSLAC Local Schedule PS is the records retention schedule that applies to records of local law enforcement units, including school district police departments.
    The TSLAC Local Schedule TX is the records retention schedule that applies to property taxation records of taxing units, such as property tax collection records of school districts.