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HR Services > Training > Webinars

Recorded webinars

HR Services webinars are available at no charge. They offer HR Services members and district teams the opportunity to get needed training without leaving the office. A description of each webinar is listed below. 

Recorded Webinars Available for Viewing
ACA Reporting Requirements WATCH
Accommodating Disabilities in the Workplace WATCH
Accommodations and Alternate Work Arrangements WATCH
Best Practices for Handling Assault Leave WATCH
Best Practices for Recruiting Quality Staff WATCH
Beyond the Basics of FFCRA Leave WATCH
Calculating Overtime for Nonexempt Employees WATCH
Coordinating and Reporting Workers' Compensation Absences WATCH
Developing Better Job Descriptions WATCH
Effective Interview Questions for Teachers WATCH
FMLA for Public Schools WATCH
Introduction to the Family and Medical Leave Tracker WATCH
Leaves and Absences in Public Schools WATCH
Managing Personnel Records WATCH
Navigating COVID-19 Workplace Challenges WATCH
Pricing it Right—Stipends and Extra Duty Pay WATCH
Six Steps to Better Pay Plans WATCH
Top 10 FLSA Mistakes to Avoid WATCH
Understanding Staffing WATCH

ACA Reporting Requirements

This webinar walks through IRS reporting requirements under the Affordable Care Act, including an overview of the forms for employer reporting (1094-C and 1095-C) and for reporting by self-insured entities (1094-B and 1095-B). Topics include reporting deadlines, Series 1 and Series 2 codes (1095-C, Part II), enrollment reporting (1095-C, Part III), and the authoritative transmittal (1094-C).

ACA Roadmap

This webinar lays out the roadmap for ACA compliance, beginning with the importance of determining the size of your workforce under ACA rules, the requirement to offer coverage, the affordability requirement; strategies for  managing the affordability penalty with substitutes; and finishing with what your district needs to do now to prepare for IRS reporting requirements. This webinar is designed for any district that has 35 or more employees.

Accommodating Disabilities in the Workplace

HR administrators and supervisors need to know how to respond to employees who need or request an accommodation because of a disability, medical issue, and return to work limitations. The challenges in these situations include determining what qualifies as a disability, identifying reasonable accommodations, and insuring the process is interactive. Presenters will provide a common sense approach to implementing a process that is efficient and compliant with the requirements of the Americans with Disabilities Act.

Accommodations and Alternate Work Arrangements

Requests for alternate work arrangements including flexible schedule, remote work, and other arrangements are increasing in number due to the COVID-19 pandemic as staff prepare to return to the workplace. This webinar discusses the importance in distinguishing between a request for an Americans with Disabilities Act accommodation and an alternate work arrangement and responding appropriately. Topics covered include the supervisor’s role in recognizing an accommodation request and how to use an interactive process to determine accommodations. Resources to aid in the process are referenced and available to members in the HR Library. Also included are answers to questions submitted by webinar attendees.

Best Practices for Handling Assault Leave

State law entitles school district employees to paid leave when they are physically assaulted and injured in the scope of employment. Assault leave is one of the most challenging benefits to administer. This webinar will guide you through responding to employee requests for assault leave, investigating incidents, determining leave eligibility, coordinating workers’ compensation income benefits, and complying with your reporting requirements.

Best Practices for Recruiting Quality Staff

The most effective recruiting plan starts with preparation. This session will guide HR administrators through the process of developing a cost-effective recruiting plan to address district needs. Topics covered include assessing district and community assets, identifying marketing opportunities, developing a marketing strategy, and involving stakeholders.

Beyond the Basics of FFCRA Leave

Just when you got comfortable with the basics of Families First Coronavirus Response Act (FFCRA) leave, employees bring you complex scenarios that go beyond the basics. This webinar is designed to help talk through more complicated FFCRA leave issues, including those related to types of leave, exposure, testing, return to work, childcare, calculation of leave entitlements and pay, travel, and Americans With Disabilities Act (ADA) accommodations and alternate work arrangements. Resources will be mentioned to aid in navigating these challenges. Questions submitted by attendees were used to craft scenarios discussed throughout the webinar.

Calculating Overtime for Nonexempt Employees

Whether you have a timekeeping system that calculates overtime or you have to do it by hand you still need to understand what employees are entitled to be paid. This session covers “regular rate of pay” calculations, blended rates, and calculating overtime in a variety of situations that are common to school districts. Recording and paying overtime in the form of compensatory time off will also be covered.

Coordinating and Reporting Workers' Compensation Absences

Administering the district’s workers’ compensation program effectively requires an understanding of the various leave programs that apply when an employee is unable to work. Failure to follow state and federal requirements could result in potential fines or expenses. This session explains the interaction between workers’ compensation and leave benefits and illustrate how these programs impact pay, health insurance premium contributions, and job restoration rights. Suggestions for overcoming the challenge of coordinating benefits and managing special situations will be provided.

Developing Better Job Descriptions

Job descriptions are used for a wide variety of HR decisions and actions including setting and communicating job performance requirements, supporting FMLA return to work decisions, making reasonable accommodations in compliance with the ADA, and supporting FLSA exemption designations. The quality of job descriptions will determine whether they help or hinder HR needs. Presenters will outline six straightforward steps you can use to create a realistic plan for developing and updating district job descriptions. Suggestions for project planning, collecting data, writing and reviewing job descriptions, and avoiding common mistakes will be provided.

Effective Interview Questions for Teachers

The two keys to good interviews are using questions that identify the critical attributes of effective teachers and knowing how to assess candidate responses. This webinar will discuss resources for developing appropriate questions and provide suggestions for developing a guide that campus-based interview teams can use to identify qualified candidates.

FMLA for Public Schools

Administering the Family and Medical Leave Act can be challenging since each situation is unique. This webinar will identify common challenges districts encounter which include processing intermittent leave requests from instructional staff. Presenters will also discuss procedures for identifying qualifying events, applying eligibility criteria, and obtaining and evaluating medical certifications.

Introduction to the Family and Medical Leave Tracker

This webinar provides an introduction to the new HR Services’ tool designed to help members track family and medical leave (FML). The customizable tool, available in the HR Library, eliminates the need to manually track and calculate FML using a spreadsheet and calendar. Topics covered include aligning the tool with district policy, inputting employee information, and accessing and using reports.

Leaves and Absences in Public Schools

State and federal laws require Texas school districts to provide employees with numerous leave benefits that are often supplemented by local programs. As a result, leave administration can be complicated and confusing. This webinar provides an overview of the various types of leave for public school employees and identifies resources for administering leave.

Managing Personnel Records

What steps can you take to determine if your personnel records are complete and if documents are stored properly? This session will help you develop a plan for assessing current practices records and answer five key questions:

  1. What documents are required?
  2. Where should documents be filed?
  3. How do we organize files?
  4. How long must documents be kept?
  5. How do we protect files?

Navigating COVID-19 Workplace Challenges

Human resources professionals are working to adapt quickly to COVID-19-related issues, and they understandably have lots of questions. This webinar covers information related to the Families First Coronavirus Response Act (FFCRA) including EPSL and EFML, as well as leave administration tools. Participants will also receive valuable information regarding return to onsite work, COVID-19 exposure and diagnosis, and more. 

Pricing it Right—Stipends and Extra Duty Pay

School districts frequently use stipends to compensate employees performing extra duties beyond their regular assignment. This webinar outlines current practices and common extra duty plans used by Texas districts. Participants will learn the logic behind paying a stipend and methods for determining if the stipend is right for their district. Summary stipend survey data and a framework for assessing your district’s approach are presented.

Six Steps to Better Pay Plans

Pay plans control the largest portion of the school budget as the mechanism for distributing payroll dollars. To be most effective, pay plans must be built properly, reflect district goals and values, and be updated as market values change. This requires setting the right parameters for the pay structure, keeping a tight alignment with the right market benchmarks, and placing jobs correctly in the pay plan. Controlling pay equity among employees requires active management by plan administrators. This webinar for pay plan designers and administrators will describe six steps to achieving a better pay plan for your district.

Top 10 FLSA Mistakes to Avoid

The Department of Labor investigators are more active than ever, collecting more than $1.2 billion in back wages over the past five years. In FY 2016, over $266 million was collected on behalf of more than 280,000 employees. This is a strong reminder that it is critical for school districts to comply with federal law in order to avoid costly fines, penalties, and payment of back wages. Join our FLSA experts to learn the top 10 mistakes school districts make and how to avoid them.

Understanding Staffing

Personnel costs make up the majority of a school district’s annual operating budget. Efficient use of staff starts with planning and preparation. What steps can you take to determine if your staffing levels are appropriate and if staffing allocations are aligned with district goals? This webinar will discuss how districts can review current staffing patterns objectively and create a plan for strategically staffing in the future.

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