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How to Ensure Procedures and Regulations Implement Policy

Two women are reading a passage in a book together.

Your district’s board sets direction for the district through actions like adopting local policies. Then the board delegates policy implementation to the superintendent.

That’s why Texas Education Code section 11.201 charges the superintendent with, among other things:

  • Managing the day-to-day operations of the district as its administrative manager
  • Developing or causing to be developed appropriate administrative regulations to implement policies established by the board

Administrative regulations are the plans, procedures, and systems developed by the superintendent and administrative staff to provide details related to board policy and serve as directives to staff, students, and parents [see BP(LEGAL) and (LOCAL)]. They include documents such as forms, operating procedures, and handbooks.

Administrative regulations are subject to board review but should not be adopted by the board. This division of labor lets boards guide the district and administrators develop detailed implementation plans and make ongoing adjustments for improved efficiency.

Administrative Regulations Set and Track Expectations

Written regulations ensure everyone is aware of the procedures under which the district operates. They help ensure consistency across campuses and departments.

Additionally, written regulations help with accountability, reporting, and auditing by documenting how the district operates.

Enforcing Regulations

Most districts’ DH(LOCAL) states that an employee must comply with standards of conduct set out in policies, regulations, and guidelines, and that violation may result in disciplinary action. As long as administrative regulations don’t conflict with the law or district policy, regulations are enforceable.

TASB Regulations Resource Manual

In many cases, administrators do not have to create administrative regulations from scratch because TASB Policy Service maintains a Regulations Resource Manual (RRM).

The RRM is a collection of sample administrative regulations. TASB policy consultants develop these samples because they are required by law or local policy, requested by districts, or recommended by TASB staff for easier district operations.

TASB Legal Services reviews these sample documents before publication. The coding of the RRM is consistent with the local policy manual and includes two kinds of documents:

  1. (REGULATION): Sample procedures, plans, and guidelines
  2. (EXHIBIT): Sample forms, notices, flowcharts, and resolutions

District administrators can download the sample documents in PDF or Word format and customize them to reflect district practices. The customized documents can then be added to the district’s collection of regulations and maintained by the district.

TASB Policy Service updates the RRM every time we issue a TASB numbered update to local policy manuals. These updates stem from legislation and legal and local policy changes. TASB notifies districts of these electronic updates by email.

Your district determines who has access to administrative regulations and where to publish them (such as district and campus websites, intranet) based on the intended audience (such as staff, students, parents, and community members). Districts may now associate a resource link with policy codes in Policy Online. For example, you may want to add a link to your district’s facility use agreement at GKD, addressing community use of school facilities for non-school purposes.

TASB Model Handbooks

District employee and student handbooks are also considered administrative regulations. TASB Policy Service and HR Services have model documents that districts can customize and publish. The Model Student Handbook and Model Employee Handbook are both updated every year in May. An additional supplement is issued in July after each regular legislative session. Updates help districts stay current with changes in state and federal law, guidelines from state and federal agencies, commissioner rulings, court cases, and the like. Both documents can be customized to match district practices.

What About the Model Student Code of Conduct?

The Student Code of Conduct is an extension of the district’s student discipline policies. Because it is required by law and must be adopted each year by the board, it is not considered an administrative regulation.

TASB Policy Service issues updates to the Model Student Code of Conduct every two years, after each regular session of the Texas Legislature, available in both English and Spanish.

This article was first published on Dec. 1, 2020. It was updated on Nov. 9, 2022.

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